Key responsibilities include:
General clerical:
Greet visitors/students
Open, sort, and distribute incoming correspondence, including faxes and email.
Prepare responses to correspondence containing routine inquiries
Assistant to the Director’s responsibility
Manage and maintain director’s schedules
Attend CCL staff meetings in order to record minutes.
Compile, transcribe, and distribute minutes of meetings
Make Travel arrangements for the Director
Center for Church Leadership Office Administration
Perform general office duties such as ordering supplies, maintaining records in management systems, and performing basic bookkeeping work.
Coordinate and direct office services, such as records and budget preparation, personnel, and housekeeping
Manage the office through setting deadlines for expense reports and budget requirement needs, also inventory supply for educational services and general office supplies for the Center for Church Leadership
Prepare e-requisition forms, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, and/or presentation software.
File and retrieve Center’s documents, records, and reports
Review operating practices and procedures in order to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
Oversee students serving as “work-study” students and their timesheets
Supervise coordinated and bulk mailings
Continuing Education Program Management
Prepare agendas and make arrangements for committees of institute/academy, advisory board, and other meetings
Publicize for events: including facilitating the design of new brochures, web publicity, and mailings
.Organize schedules
.Housing
.Meals
.Tuition payment options
.Scholarship requirements and paperwork design
.Contact instructors and send contracts with appropriate paperwork being submitted to HR
.Process the payment of supplies needed for each institute/academy
.Provide student profiles for instructors of institutes
.Order books for participants
.Give them access to Moddle and other MMC facilities during their enrollment
.Design agendas and schedules for each event
Perform other duties as they are specified by the Director of the Center for Church Leadership.
Education:
Required: Bachelor’s Degree
Required Skills:
Proficiency in Word, Excel, Access, Microsoft Office, Power Point, Publisher
General clerical:
Greet visitors/students
Open, sort, and distribute incoming correspondence, including faxes and email.
Prepare responses to correspondence containing routine inquiries
Assistant to the Director’s responsibility
Manage and maintain director’s schedules
Attend CCL staff meetings in order to record minutes.
Compile, transcribe, and distribute minutes of meetings
Make Travel arrangements for the Director
Center for Church Leadership Office Administration
Perform general office duties such as ordering supplies, maintaining records in management systems, and performing basic bookkeeping work.
Coordinate and direct office services, such as records and budget preparation, personnel, and housekeeping
Manage the office through setting deadlines for expense reports and budget requirement needs, also inventory supply for educational services and general office supplies for the Center for Church Leadership
Prepare e-requisition forms, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, and/or presentation software.
File and retrieve Center’s documents, records, and reports
Review operating practices and procedures in order to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
Oversee students serving as “work-study” students and their timesheets
Supervise coordinated and bulk mailings
Continuing Education Program Management
Prepare agendas and make arrangements for committees of institute/academy, advisory board, and other meetings
Publicize for events: including facilitating the design of new brochures, web publicity, and mailings
.Organize schedules
.Housing
.Meals
.Tuition payment options
.Scholarship requirements and paperwork design
.Contact instructors and send contracts with appropriate paperwork being submitted to HR
.Process the payment of supplies needed for each institute/academy
.Provide student profiles for instructors of institutes
.Order books for participants
.Give them access to Moddle and other MMC facilities during their enrollment
.Design agendas and schedules for each event
Perform other duties as they are specified by the Director of the Center for Church Leadership.
Education:
Required: Bachelor’s Degree
Required Skills:
Proficiency in Word, Excel, Access, Microsoft Office, Power Point, Publisher
The deadline for resumes is Wednesday, October 8th, 2008. Please send resumes to jhlubb@martinmethodist.edu or 931-424-7379.
If you have questions regarding the position itself, please contact Tina McGill at 931-363-9898 or tmcgill@martinmethodist.edu.
If you have questions regarding the position itself, please contact Tina McGill at 931-363-9898 or tmcgill@martinmethodist.edu.
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